Candidate Profile

Vendor Coordinator

Tracking purchase orders, expected deliveries, and pending quotations
Maintaining digital records of POs, invoices, material receipts, and vendor contracts
Organizing project-wise vendor folders for easy reference and audit readiness
Keeping a clear tracker of upcoming requirements and scheduled deliveries
Creating and updating procurement logs and vendor communication sheets
Monitoring follow-up cycles to ensure no quote or order is missed
Tagging and naming documents properly for easy version control and historical tracking
Structuring shared folders for easy internal team access to vendor and purchase files
Maintaining a calendar for vendor payment terms, order cycles, and contract renewals
Supporting the documentation required for price approval or vendor onboarding workflows

Proficient in Excel, Google Sheets, and procurement templates
Hands-on experience with ERP tools and cloud-based procurement systems
Comfortable using Google Workspace (Drive, Calendar, Gmail) and communication tools like Slack or Zoom
Capable of maintaining shared dashboards, follow-up logs, and vendor data records

Coordinates with vendors, project sites, and internal procurement teams for timely updates
Sends quote requests, delivery reminders, and order confirmations proactively
Prepares vendor comparison sheets and delivery status updates for internal circulation
Maintains professional and consistent communication with multiple supplier contacts

Adapts quickly to client-specific procurement processes and approval workflows
Resolves material delivery issues and quote mismatches through documented follow-ups
Identifies communication gaps or delay risks and escalates when needed
Manages vendor coordination for multiple ongoing projects without losing clarity
Learns new procurement platforms or vendor systems with minimal training