Candidate Profile

Virtual Project Accountant

Recording daily financial transactions including petty cash, site expenses, material purchases, and labor payouts
Maintaining digital records of all bills, invoices, receipts, and payment confirmations
Preparing and updating project-wise cost trackers for real-time visibility on budgets vs actuals
Organizing folders for each project to ensure audit-ready documentation and easy accountant access
Maintaining clear logs of due payments and received funds for accurate cash flow monitoring

Proficient in Excel, Google Sheets, and project expense templates
Hands-on experience with accounting software such as QuickBooks, Zoho Books, or client-specific ERP tools
Comfortable using Google Workspace (Drive, Calendar, Gmail) and communication tools like Slack or Zoom
Ability to work with file naming conventions and version control to keep documents clean and accessible

Coordinates effectively with internal accountants, site managers, and vendor contacts for financial updates
Sends timely reminders and polite follow-ups for outstanding dues and payment collections
Prepares and shares client invoices on schedule with professional formatting and accuracy
Responds to finance-related queries and documentation requests without delay

Adapts quickly to existing accounting systems and reporting formats
Resolves vendor payment discrepancies by maintaining clear documentation trails
Identifies and flags inconsistent entries or unexpected budget variances
Manages urgent invoice requests or last-minute updates with calm efficiency
Supports multiple ongoing projects while ensuring financial data integrity
Learns new tools or accounting processes based on client requirements with minimal training